The couple will provide me with their vendor contracts, specific arrangements, floorplans, rehearsal, ceremony and reception locations in order for me to put together a timeline of events for the day before the wedding and the wedding day.

• Meet with couple to present rehearsal timeline, wedding day timeline and bridal party entrance order. We will go through timeline together and make any changes or updates accordingly.

• Contact all vendors and hair/makeup stylists to confirm all arrangements with the vendors, items needed on the wedding day (e.g., access to outlets, water, meals, etc.) and provide a timeline of events.

• Finalize wedding itinerary and put in print form for the wedding party.

• Send wedding party and key family members an intro email with contact information as well as to remind them of arrival times for rehearsal and wedding day.

• Communicate to the wedding party that there will be an itinerary passed out during rehearsal.

• Stay in close contact with the couple if any changes or questions arise.

• Work with wedding officiator to choreograph wedding ceremony, processional and recessional.

• Alert wedding party as to where they need to be the following day, and at what time - go through the itinerary as a group.

• Communicate to ushers their responsibilities for the ceremony.

• Confirm ceremony music with musicians that will play during the ceremony, as well as start times for each piece of music.

• Act as a liaison with the ceremony officiator and decide what cues will be used to signal the start of the ceremony.

• Assist with any preparation for the rehearsal dinner (e.g., decor, setup).

• Per your request, attend the rehearsal dinner to assist with any logistics and to get to know your bridal party but not required.

• Assist with reception and ceremony setup if applicable.

• Facilitate on-time arrival of hair and makeup stylists and instruct them where to set up hair dryers, brushes and any other equipment.

• Coordinate any food deliveries and set up and clear all meals.

• Distribute floral to wedding party.

• Ensure all ceremony vendors arrive on time to set up, items are set up accordingly.

• Make sure photographer arrives on time.

• Gather the couple, wedding party and immediate family for photos and assist photographer.

• Ensure transportation arrives on time and instruct wedding party when to depart for ceremony.

• Communicate with wedding party to ensure they are getting dressed and on-time.

• Make wedding party aware of any last minute details.

• Communicate with transportation driver while wedding party is on the way to the ceremony location.

• Assist with reception setup if applicable.

• Pick up any items if prepaid (e.g., balloons, decor).

• Set up programs and other ceremony items e.g., signs, guest book, unity candles, sendoff items.

• Ensure that ushers/wedding party arrive on time and are ready to pass out programs.

• Alert ushers/wedding party when to begin escorting guests to their seats and remind them of their responsibilities.

• Ensure that ceremony musicians have arrived and direct them as to where to set up.

• Communicate with the couple so that they know how much time remains before the start of the ceremony.

• Handle any emergencies that may arise.

• Line up the wedding party for their entrances down the aisle.

• Cue ceremony musicians when the wedding party is ready to begin processional.

• Make sure all details are in place before the grand entrance.

• Gather family and friends for after ceremony photos.

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• Greet vendors and instruct them where to set up e.g., wedding band or DJ, florist, and caterer.

• Arrange escort cards.

• Make sure reception flowers/décor is set up.

• Ensure reception is set up according to floorplan.

• Meet with head waiter and wait staff to confirm food timeline.

• Set up signs, guest book and pen, champagne flutes, cake cutting utensils.

• Set up table numbers/names and menu cards.

• Set up amenities baskets, hand towels, candles, etc. in bathrooms.

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• Ensure proper flow of cocktail hour food.

• Look over dining tables and make sure they are set up properly.

• Help guests locate their escort cards and dining tables.

• Assist wedding party to line up for grand entrance into the reception hall.

• Cue band when the majority of guests have found their tables and the couple is ready to be introduced.

• Cue band, photographer, and videographer when important events take place at reception e.g., first dance, cake cutting, toasts and specialty dances.

• Cue wedding party when they are about to be announced for toasts.

• Alert catering staff to pour champagne just before the toasts.

• Be aware of timing of catering service and make sure people are served promptly.

• Prevent and fix any problems that may arise during your event.

• Remain easily accessible throughout the entire event in case there are any details you would like me to attend to.

• Set up favor table towards the end of the evening.

• Pack up gifts/cards, miscellaneous ceremony and reception items, and have them ready to be taken to a family member’s car at the end of the night.

• Coordinate reception departure transportation.